Accounting Specialist
The individual in this position is primarily responsible for vendor disbursements and will assist with other accounting/business office functions.
PRIMARY DUTIES AND RESPONSIBILITIES
- Reviews and processes all authorized invoices and payment vouchers. Matches appropriate paperwork, verifies accounting information, posts and enters data to accounts payable system, reconciles data, processes accounts payable checks and readies them for disbursement.
- Follows up on missing paperwork and delinquent accounts. Researches and responds to questions from college staff and vendors regarding status of payments.
- Verifies, calculates, and processes monthly employee expense reimbursements. Prepares and uploads direct deposit file to bank.
- Coordinates and distributes information for annual vendor 1099 processing.
- Assists with Kirtland Foundation monthly accounting and reconciliations.
- Prepares monthly schedules of expenditures for grants, maintenance, capital projects and designated funds.
- Serves as a backup to Student Financial Services customer service to students seeking assistance with financial aid and receivable questions.
- Performs other duties as assigned
SUPERVISION – Works under the general supervision of the Director of Finance
ATTENDANCE – Individuals in this position are expected to be available during the normal business hours of the college, primarily at the Grayling campus location, and occasionally at the Roscommon campus location. May occasionally be asked to vary their schedule to meet department requirements.
WORKING CONDITIONS – Conditions are those of a typical office environment, requiring frequent communication with external vendors and colleagues, the ability to enter data and written communications in electronic format in a timely manner.
MINIMUM QUALIFICATIONS
- Associate degree in business, accounting, or related field
- One to three years of related experience, or combination of education and experience commensurate with the requirements of this position
- Knowledge of basic accounting principles
- Proficient with computers and ability to learn and use a variety of personal computer software
- 45 wpm error-free typing
JOB DIMENSIONS – Analysis, judgment, planning and organizing, sensitivity, teamwork, dependability, attention to detail, work standards, initiative, informal communications, knowledge of work, commitment to the college.
An equal opportunity employer
* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.
08/2018